Duties


Administrative Professionals Week® (APW®) and Administrative Professionals Day®  (APD® ) Committee shall:

  1. Observe APW® and APD® as proclaimed each year by IAAP.
  2. Co-chair with the Education and Program Committee Chairman.

Audit Committee shall:

  1. Audit the Chapter's previous fiscal year's financial records.  The audit shall be completed within thirty (30) days after receipt of the records.  A written report shall be submitted to the Board of Directors.  The records of the incumbent Treasurer shall be transferred to the incoming Treasurer.
  2. In the event of a vacancy in the office of Treasurer, an audit shall be made of the Chapter's financial records by the Audit Committee.  The audit shall be completed within thirty (30) days after receipt of the records, a written report of the audit shall be submitted to the Board of Directors, and the records shall be transferred as directed by the Board of Directors.

Bylaws and Standing Rules Committee shall:

  1. Maintain conformity in Chapter Bylaws and Standing Rules with the International Bylaws and Standing Rules and the Florida Division Bylaws and Standing Rules.
  2. Propose amendments and resolutions. 
  3. Edit/correlate all proposed amendments to the Bylaws and Standing Rules of this Chapter and submit them together with the committee's recommendations and the reasons for the recommendations, to the membership in accordance with the Bylaws.
  4. Submit Chapter Bylaws and Standing Rules and/or amendments thereto to the Florida Division Bylaws and Standing Rules Committee for  approval as amended or at least every two years. 
  5. Assist the Board of Directors in preparing and submitting amendments to the International and/or Florida Division Bylaws and Standing Rules and resolutions to the International Bylaws and Standing Rules Committee on behalf of the Chapter. 

Care and Communication/Social Committee shall:

  1. Contact members who have missed three consecutive meetings.
  2. Contact members regarding information needed prior to the next meeting.
  3. Make all arrangements for regular and special meetings, including place, time, reservations, meeting notices, and any additional requirements.

Certification Committee shall:

  1. Promote interest and encourage participation in the Certification Programs for Certified Professional Secretary®  (CPS®) and Certified Administrative Professional®  (CAP®).
  2. Contact International Headquarters semi-annually to keep abreast of any changes in the Certification Programs and in the Academy News.

Community Service Committee shall:

  1. Coordinate Chapter activities in service to the community. 

Education and Program Committee shall:

  1. Be chaired by the Vice President, who shall plan the programs for the regular Chapter meetings.
  2. Schedule a Membership Recruitment Program at least once during the year. 

Employment Committee shall:

  1. Notify the membership of job opportunities. 

Finance Committee shall:

  1. Consist of the Immediate Past Treasurer as chairman, the Immediate Past President, the newly-elected Treasurer, and the incoming President.  The Committee shall prepare and submit the budget to the members no later than the June meeting. 

Membership Committee shall:

  1. Encourage interest and promote activities for the enrollment and retention of members and provide necessary orientation meetings for all new members prior to their initiation service, if possible.

Newsletter and Publicity Committee shall:

  1. Edit and distribute the publication of this Chapter to members of the Chapter, Florida Division officers, Southeast District Director, and the International Board of Directors.  The Committee shall publish at least six (6) newsletters each year.  The Committee shall also be responsible for compiling samples of newsletters published from July 1 through June 30 for submission to the Florida Division Awards Committee.
  2. Publicize Chapter activities through releases to the press and other media.

Nominating Committee shall:

  1. Consist of the last three Past Presidents, with the Immediate Past President serving as chairman. The Committee shall present a slate of candidates to the Board of Directors for the incoming year. 
  2. Refer to Article III, Qualifications, for further details on the duties of the Nominating Committee.

Retirement Trust Foundation® (RTF®) Committee shall:

  1. Promote interest in the IAAP® RTF® project.  Any monies raised by the RTF® Committee shall be donated to the International Headquarters IAAP® RTF®.

Scholarship Committee shall:

  1. Consider awarding annual scholarships, not to exceed $500.00 each, to one or more recipients for tuition to an office administration degree at a college located in this area.  The scholarship may be awarded to the same student for no more than two consecutive years.
  2. Additional scholarships may be awarded by majority vote at any regular meeting or special meeting called for that purpose.   
  3. The scholarship shall be known as the Sylvia Scott CPS Memorial Scholarship Award.

Scrapbook/Photography Committee shall:

  1. Take photographs of IAAP® events, and submit to the Newsletter and Publicity Committee.
  2. Compile a scrapbook covering events from July 1 to May 31 for submission to the Florida Division Awards Committee and be presented to the outgoing President. 

Ways and Means Committee shall:

  1. Initiate and promote projects for the purpose of raising funds for the Chapter.

Website Maintenance Committee shall:

  1. Maintain the Chapter website as a means of serving as a resource for members and interested persons of upcoming events.



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